What You Need to Know

Our leaves of absence policies are there to support you when you need to take additional time away from work, whether you need to take time to care for yourself, bond with your new baby, grieve the loss of a loved one or serve our country.

Medical Leave

When you need to take time off to care for yourself, there are several leaves of absence that work together to give you time away while you’re out. 

  • Family Medical Leave Act (FMLA) provides up to 12 weeks off to recover if you have a serious medical condition. During this time, your job is protected.
  • California Family Rights Act (CFRA) provides California employees with up to 12 weeks off.
  • Hitachi Vantara Medical Leave provides up to 52 weeks off with your doctor’s approval until you qualify for long-term disability.

FMLA/CFRA

You’re eligible for FMLA/CFRA if you’ve worked at Hitachi Vantara for at least 12 months, and worked at least 1,250 hours during those 12 months. If you start a leave and have not met these eligibility criteria but meet them while on leave, your FMLA/CFRA period will start automatically at the point in your leave when you have met them.

You receive up to 12 weeks off through FMLA if you have a serious medical condition. If you live in California, your time away from work runs concurrently with CFRA.

A serious medical condition is defined as an illness, injury, impairment, or physical or mental condition that involves:

  • Treatment at a hospital, hospice or residential medical care facility.
  • Any incapacity that requires you to be away from work for more than 5 consecutive days.
  • Continuing treatment by, or under the supervision of, a healthcare provider for a chronic or long-term health condition.

Pregnancy is another medical condition covered under FMLA.

Hitachi Vantara Medical Leave

All employees are eligible for up to 52 weeks off if you have a serious medical condition.

Is My Job Protected?

  • Medical FMLA/CFRA: Your job is protected in most cases. This is compliant with federal and state law.
  • Hitachi Vantara Medical Leave: While you’re out, your job is not protected if you have used all of your FMLA/CFRA leave.

Will I Get Paid While I’m Out?

You can be eligible for pay through our disability program. You can also be able to supplement your pay with any sick pay or vacation time. While on leave, you still have access to your email and any internal network systems; however, you will not have access to myTime to request and record sick and vacation time. Please work directly with Larkin and Hitachi Vantara regarding using your sick pay or vacation time for pay when you’re out.

How Can I Apply for a Medical Leave?

Contact Larkin at 1-866-923-3336 about your medical leave request at least 30 days in advance if possible. They will be your main point of contact throughout your leave and will coordinate with Hitachi Vantara directly as needed.

What Should I Do When I’m Ready to Come Back?

During your leave, stay in touch with Larkin.

When you’re ready to come back to work, you’ll need to provide the applicable paperwork to Larkin that confirms you’re ready to return to work. Larkin will work directly with Hitachi Vantara to coordinate your return and any accommodations you can require. On your first day back, make sure to check in with your manager.

Maternity Leave

When you need to take time off for your pregnancy and to bond with your baby, several leaves of absence work together to give you time away. 

  • Family Medical Leave Act (FMLA) gives you up to 12 weeks off for you to have your baby and recover from childbirth.
  • Hitachi Vantara gives you up to 4 weeks through our disability program before a planned delivery and six to eight weeks after, depending on the type of delivery. This can be extended if it is medically necessary.
  • After six to eight weeks on disability, 12 additional weeks of your leave is paid at 80% of your salary through Paid Family Leave (PFL).
  • If you live in California, you also qualify for Pregnancy Disability Leave (PDL), which provides up to four months of leave and runs concurrently with FMLA leave.

Who Is Eligible?

  • FMLA: You’re eligible for job-protected leave if you have worked at Hitachi Vantara for at least 12 months and worked at least 1,250 hours during those 12 months.
  • PDL: All female California employees are eligible for PDL, regardless of how long you’ve worked at Hitachi Vantara or for how many hours.
  • PFL: All employees who enroll in short-term disability (STD).

Is My Job Protected?

With FMLA and PDL, your job is protected.

Will I Get Paid While I’m Out?

Time away is unpaid unless you’re eligible for PFL or our disability program. Here’s a timeline of how it breaks down:

  • Four weeks before expected delivery date = disability.
  • Six to eight weeks after delivery = disability.
  • 12 weeks of bonding after disability = FMLA.

You can also supplement your pay with any sick pay or vacation time. While on leave, you still have access to your email and any internal network systems; however, you will not have access to myTime to request and record sick pay and vacation time. Please work directly with Larkin and Hitachi Vantara regarding using your sick pay or vacation time while you’re out on leave.

How Can I Apply?

Contact Larkin at 1-866-923-3336 about your maternity leave request at least 30 days in advance if possible. They will be your main point of contact throughout your leave and will coordinate with Hitachi Vantara directly as needed.

Don’t forget to add your child to benefits, if appropriate.

What Should I Do When I’m Ready to Come Back?

During your leave, stay in touch with Larkin.

When you’re ready to come back to work, you will need to provide the applicable paperwork to Larkin that confirms you’re ready for work. Larkin will work directly with Hitachi Vantara to coordinate the details on your behalf. On your first day back, make sure to check in with your manager.

Paternity Leave

Need time to enjoy and bond with your new child? Several leaves of absence work together to give you time away while you’re out. 

  • Family Medical Leave Act (FMLA) gives you up to 12 weeks of unpaid time off to bond with your newborn or newly placed child.
  • California Family Rights Act (CFRA) gives California employees up to 12 weeks off.
  • Paid Family Leave (PFL) provides up to 12 weeks of paid time off at 80% of your salary.

Who Is Eligible?

  • FMLA/CFRA: You’re eligible for leave if you’ve worked at Hitachi Vantara for at least 12 months, and worked at least 1,250 hours during those 12 months.
  • PFL: All employees who enroll in short-term disability (STD).

Is My Job Protected?

  • FMLA/CFRA: Your job is protected.
  • PFL: While you’re out, your job is not protected.

Will I Get Paid While I’m Out?

You can be eligible for pay through our disability program and PFL. You can also supplement your pay with any sick pay or vacation time. While on leave, you still have access to your email and any internal network systems; however, you will not have access to myTime to request and record sick pay and vacation time. Please work directly with Larkin and Hitachi Vantara regarding using your sick pay or vacation time for pay when you’re out.

How Can I Apply?

Contact Larkin at 1-866-923-3336 about your paternity leave request at least 30 days in advance if possible. They will be your main point of contact throughout your leave, and will coordinate with Hitachi Vantara directly as needed.

Don’t forget to add your child to benefits, if appropriate.

What Should I Do When I’m Ready to Come Back?

During your leave, stay in touch with Larkin.

When you’re ready to come back to work, you will need to provide the applicable paperwork to Larkin that confirms you’re ready for work. Larkin will work directly with Hitachi Vantara to coordinate. On your first day back, make sure to check in with your manager.

Family Leave

When you need time off to take care of your family, you have several options.

The Family Medical Leave Act (FMLA) or the California Family Rights Act (CFRA) provides up to 12 weeks of unpaid leave to:

  • Care for a newborn within a year of birth.
  • Care for an adopted child within one year of placement.
  • Care for your spouse or domestic partner who has a serious health condition.
  • Make arrangements when a family member is deployed (called qualifying exigency).

You can also take up to 26 weeks off to care for a family member who is a military service member with a serious illness or injury. A military service member is anyone who is in the Armed Forces, Reserved Armed Forces or National Guard.

Paid Family Leave (PFL) is also available, and provides up to 12 weeks of paid leave at 80% of your salary. You’re eligible if you’re enrolled in disability program. Note: Your job is not protected while you are out on PFL.

Who Is Eligible?

You’re eligible for family leave if you’ve worked at Hitachi Vantara for at least 12 months, and worked at least 1,250 hours during those 12 months.

Is My Job Protected?

Your job is protected.

Will I Get Paid While I’m Out?

The time away is unpaid. You can supplement your pay with any sick pay or vacation time. While on leave, you still have access to your email and any internal network systems; however, you will not have access to myTime to request and record sick pay and vacation time. Please work directly with Larkin and Hitachi Vantara regarding using your sick pay or vacation time for pay when you’re out.

How Can I Apply?

Contact Larkin at 1-866-923-3336 about your family leave request at least 30 days in advance if possible. They will be your main point of contact throughout your leave and will coordinate with Hitachi Vantara directly as needed.

What Should I Do When I’m Ready to Come Back?

During your leave, stay in touch with Larkin.

When you’re ready to come back to work, you will need to provide the applicable paperwork to Larkin that confirms you’re ready for work. Larkin will work directly with Hitachi Vantara to coordinate. On your first day back, make sure to check in with your manager.

Bereavement Leave

You can take up to 40 hours off if an immediate family member passes away. For this leave, an immediate family member is your:

  • Spouse, domestic partner, parent, stepparent, child, domestic partner’s child, sibling, grandchild or grandparent
  • Spouse’s parent, stepparent, child or sibling
  • Child’s spouse

If you need additional time, you can use accrued vacation or unpaid personal leave; your manager must approve additional time away. 

Who Is Eligible?

All Hitachi Vantara employees are eligible or this leave. 

Is My Job Protected?

Your job is protected.

Will I Get Paid While I’m Out?

The time off is paid.

How Can I Apply?

Enter this time into myTime for your manager’s approval.

Jury Duty Leave

You can take up to 10 paid days each calendar year if you are called upon to serve as a juror.

Military Leave

You are eligible to take time away as long as needed under the Uniformed Services Employment and Reemployment Rights Act (USERRA).

Who Is Eligible?

All those in the Armed Forces, Reserved Armed Forces and National Guard who are deployed for duty.

Is My Job Protected?

Your job is protected.

Will I Get Paid While I’m Out?

Your Hitachi pay while you’re out is coordinated with your military pay. In order to take advantage of this coordination, you will need to provide payroll with proof of your military pay. You can supplement your pay with any sick pay or vacation time, if applicable. While on leave, you still have access to your email and any internal network systems; however, you will not have access to myTime to request and record sick pay and vacation time. Please work directly with Larkin and Hitachi Vantara regarding using your sick pay or vacation time for pay when you’re out.

How Can I Apply?

Contact Larkin at 1-866-923-3336 about your military leave request at least 30 days in advance if possible. They will be your main point of contact throughout your leave, and will coordinate with Hitachi Vantara directly as needed.

What Should I Do When I’m Ready to Come Back?

During your leave, stay in touch with Larkin. Rest assured that your same or similar job will be waiting for you when you return.

When you’re ready to come back to work, you will need to provide the applicable paperwork to Larkin that confirms you’re ready for work. Larkin will work directly with Hitachi Vantara to coordinate. On your first day back, make sure to check in with your manager.

There are some guidelines for how soon you should return to work after your deployment ends:

  • Deployment of 31 days or less — your next scheduled workday.
  • Deployment between 30 and 181 days — within two weeks.
  • Deployment over 181 days — within 90 days.

Personal Leave

You can take up to six months of unpaid time to pursue your personal interests. You’re responsible to pay the full amount of your benefits premiums while you are on a personal leave. 

Who is Eligible?

All Hitachi Vantara employees.

Is My Job Protected?

While you’re away, your job is not protected.

Will I Get Paid While I’m Out?

The time away is unpaid. You can supplement your pay with any vacation time. While on leave, you still have access to your email and any internal network systems; however, you will not have access to myTime to request and record vacation time. Please work directly with Larkin and Hitachi Vantara regarding using your vacation time for pay when you’re out.

How Can I Apply?

Contact Larkin at 1-866-923-3336 about your personal leave request at least 30 days in advance if possible. They will be your main point of contact throughout your leave, and will coordinate with Hitachi Vantara directly as needed.

What Should I Do When I’m Ready to Come Back?

When you’re ready to come back to work, tell Larkin that you’re ready to return to work. Larkin will work directly with Hitachi Vantara to coordinate. On your first day back, make sure to check in with your manager.

Provider Contact

Leaves of Absence

The Larkin Company
1-866-923-3336